Playbook For Self-Assessment And Preparation Of Data Strategies In The Public Sector In Latin America And The Caribbean

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Data Management Maturity in Organizations

To achieve a sustainable and successful Data Strategy over time, it is necessary for the Organization to have a minimum degree of digital and data maturity in order to advance in its design.

Before starting the process of building a Data Strategy, it is important to evaluate the maturity of the organization in this area. This will provide the organization with an initial diagnosis of the strengths and weaknesses, which will facilitate the creation of a roadmap that allows prioritizing the necessary actions to achieve the desired data maturity.

Null Low Medium High
There is a lack of information or actions reflecting maturity in the government's digital and data infrastructure. Initial actions in policy, leadership, and planning are recommended to begin building the foundation of a Data Strategy. The actions and initiatives are in an early stage of development. It is recommended to consolidate and institutionalize policies, organizational structures, objectives, and specific actions prior to designing a Data Strategy.

The government has sufficient actions and initiatives for the development of a sustainable Data Strategy.

It is recommended to monitor the initiatives and identify areas for improvement, as well as maintain constant engagement with the data user community to scale data projects that generate social and economic value.

 The government has ideal actions and initiatives for the development of a scalable and sustainable Data Strategy.

Self-assessment of the organization's degree of digital data maturity

1. Leadership

It refers to the existence of a high-level political commitment and a data strategy as an instrument that crosscuts all government institutions.

1.1 Is there a high-level political commitment to build a comprehensive data strategy?
Condition Null Low Medium High
1.1 Is there a high-level political commitment to build a comprehensive data strategy? Not Available Public statements by the Chief Executive or at Ministerial level Commitment in the Development Plan or an international public commitment Presidential Decree or Bill/Law
Recommendations for raising the level of maturity to MEDIUM Best Practices
  1. Manifest the government's interest in initiating a data strategy through a public statement by the Chief Executive or a Minister or high-ranking official. The commitment can be expressed in terms of: objective in the Development Plan, work plans, adherence or signing of an international mechanism (eg Open Government Partnership / International Open Data Charter).
  2. Form a multi-stakeholder working group to promote the drafting and publication by the Executive of a regulatory instrument that justifies and institutionalizes a data strategy. This can materialize through a proposal or bill, mandates or decrees.
1.2 Is there a person with a defined role who leads the comprehensive data strategy and who has cross-cutting influence in government institutions?
Condition Null Low Medium High
1.2 Is there a person with a defined role who leads the comprehensive data strategy and who has cross-cutting influence in government institutions? Not Available There is a person or team that leads initiatives related to data, however, they do not have the leadership or cross-cutting powers or empowerment in terms of defining initiatives, strategy or budget. There is a person who is considered the Data Leader with some transversal attributions but without a defined role in the government's organizational structure. There is the role of National Data Leader with an office or team specifically dedicated to the implementation of the data strategy, with defined attributions and budget.
Recommendations for raising the level of maturity to MEDIUM Best Practices
  1. Identify the right area or person to lead initiatives related to the use of data with the potential to convene and link other government areas. These people commonly highlight areas of innovation, digital government, statistics, transparency, economic development, science and technology, among others.
  2. Define the specific responsibilities of a Data Leader who has the political support of the Executive and who can influence other government areas across the board.
  3. Institutionalize the role of the Data Leader in the organizational structure with attributions, budget and an advisory team to be able to coordinate the necessary government areas and make strategic decisions. This institutionalization can be given through an official appointment, decree or organizational restructuring.
1.3 Is there an institutionalized data governance model that integrates all types of data, and legal, technological, financial elements, etc., with which it is related?
Condition Null Low Medium High
1.3 Is there an institutionalized data governance model that integrates all types of data, and legal, technological, financial elements, etc., with which it is related? Not Available There are clear roles, responsibilities and legal and infrastructure elements that should be coordinated to form a governance model, however, there is no institutionalized model. The model is under development. Some elements (legal, political, financial, organizational and technological) already operate in a coordinated manner. There is a Data Governance Model with the responsibilities, processes and sufficient elements to coordinate a comprehensive data policy in a sustainable manner.
Recommendations for raising the level of maturity to MEDIUM Best Practices
  1. Carry out a mapping of elements (legal, technological, human resources, etc.) that require linkage for efficient data management and that promotes its use.
  2. Prepare a document that establishes the roles, responsibilities, and processes for data management by the institutions that considers a holistic vision with the elements mentioned above.
  3. Institutionalize said document through a decree, mandate, or bill.

2. Funding

The existence of a financial sustainability strategy that includes a budget specifically assigned to the management and promotion of data use cases, as well as the hiring/payroll of profiles necessary for the implementation of the policies.

2.1 Is there a budget allocated to a data strategy? Does this budget include funds to strengthen the supply of data from the government, as well as the demand from other sectors?
Condition Null Low Medium High
2.1 Is there a budget allocated to a data strategy? Does this budget include funds to strengthen the supply of data from the government, as well as the demand from other sectors? Not Available There are resources divided into different government areas directed at data-related initiatives. There is a specific item in the federal/national budget directed to the data strategy. There is a public fund or trust directed to the data strategy. This public fund includes resources for actions to strengthen the supply and demand for data.
Recommendations for raising the level of maturity to MEDIUM Best Practices
  1. Carry out a diagnosis of the budget needs to finance the resources - organizational, material, human, physical and technological infrastructure, etc. - necessary to ensure the sustainability of a data strategy in the short and long term.
  2. Create a Working Group, with representatives of the Ministry of Finance and Public Administration (or similar) to define a legal-budget instrument or mechanism that best suits the needs of the national or local government. The options of this instrument can be programs or specific items within the budget, public funds, etc.
  3. Raise awareness and train the data managers of each institution (Chief Data Officers) on the government's budget cycle with the aim of aligning goals and actions with the planning and budgeting process.
2.2 Is there coordination with the Ministry of Finance or equivalent office to achieve financial sustainability of the data strategy?
Condition Null Low Medium High
2.2 Is there coordination with the Ministry of Finance or equivalent office to achieve financial sustainability of the data strategy? Not Available There have been some conversations about it. They are frequently called upon to discuss the financial needs of the data strategy. They form part of an inter-institutional coordinating council or mechanism for the data strategy.
Recommendations for raising the level of maturity to MEDIUM Best Practices
  1. Carry out a mapping of possible allies or sponsors within the Ministry of Finance or counterpart and coordinate a meeting to share and discuss the interest in starting a data strategy.
  2. Institutionalize the participation of the Ministry of Finance or a counterpart in an inter-institutional data council or mechanism of the national or local government. This institutionalization can occur through a mandate, decree, policy or law.
  3. Summon a representative of the Ministry of Finance or equivalent to the meetings of the Driving Group to jointly determine the financial needs of the data strategy.
2.3 Is there private sector investment in the data strategy?
Condition Null Low Medium High
2.3 Is there private sector investment in the data strategy? Not Available There have been some collaborations with investment from the private sector, however, they are not recurrent or are not followed up. There is a public-private fund in which companies contribute financial resources, however, they are not part of the process of defining the objectives of data projects or initiatives. There is a public-private fund in which companies contribute financial resources, and are part of the process of defining the objectives of data projects or initiatives.
Recommendations for raising the level of maturity to MEDIUM Best Practices
  1. Carry out a mapping of possible partners from the private sector that can provide funds for specific projects through public-private collaboration agreements. It is suggested to establish communication with business chambers and/or technology companies.
  2. Establish a permanent space for representatives of the private sector in the advisory council or national data committee to align the public and private agenda in decision-making regarding budget and investment.
  • Not available

3. Legislative and regulatory framework

It refers to the existence of a minimum layer of rules, laws, and/or regulations that not only have to do with the data life cycle, but also with the existence of concepts that enable and control its use.

3.1 Is there a policy or regulatory instrument on transparency and/or access to information?
Condition Null Low Medium High
3.1 Is there a policy or regulatory instrument on transparency and/or access to information? Not Available Exists as an objective of the Development Plan. There is a published Law of Transparency and/or Access to Information. There is a published Law of Transparency and/or Access to Published Information, as well as an autonomous body with its own budget to ensure compliance.
Recommendations for raising the level of maturity to MEDIUM Best Practices
  1. Form a group of experts representing the government, civil society, and the private sector to analyze the current government legislation regarding transparency and access to information in order to assess whether it responds to the current context on the matter.
3.2 Is there a policy or regulatory instrument on privacy and data protection?
Condition Null Low Medium High
3.2 Is there a policy or regulatory instrument on privacy and data protection? Not Available Exists as an objective of the national or local Development Plan. There is a published Privacy and Data Protection Law There is a Privacy and Data Protection Law, as well as an autonomous body with its own budget to ensure compliance.
Recommendations for raising the level of maturity to MEDIUM Best Practices
  1. Form a group of experts representing the government, civil society and the private sector to analyze the current government legislation regarding privacy and data protection in order to assess whether it responds to the current context on the matter.
3.3 Is there a policy or regulatory instrument on open data?
Condition Null Low Medium High
3.3 Is there a policy or regulatory instrument on open data? Not Available There are isolated data opening initiatives in some government areas. There is an objective of the Development Plan, or national or local strategy on open data that involves all areas of government. There is an Open Data Policy or Law published with a cross-cutting scope.
Recommendations for raising the level of maturity to MEDIUM Best Practices
  1. Form a group of experts representing the government, civil society and the private sector to analyze the current government legislation regarding open data in order to assess its scalability and improvement.
3.4 Is there a policy or regulatory instrument on data overall? That is, it includes the vision and processes for managing all types of data generated by the government.
Condition Null Low Medium High
3.4 Is there a policy or regulatory instrument on data overall? That is, it includes the vision and processes for managing all types of data generated by the government. Not Available There is a norm related to statistical and geographic data. Under construction. There is a published Data Law that considers all types of data generated by the government.
Recommendations for raising the level of maturity to MEDIUM Best Practices
  1. Establish a consultation agenda with different government areas to discuss and establish concrete actions regarding issues such as: data management and quality, competition, entrepreneurship, technological infrastructure, privacy, etc.
  2. Taking into account the above conditions, carry out a study on the current state of the legislation regarding government data (open data, statistics, transparency and access to information) and assess the creation of a regulatory instrument that takes into account all the types of data
3.5 Is there a policy or regulatory instrument on the conservation and preservation of archives? At what level?
Condition Null Low Medium High
3.5 Is there a policy or regulatory instrument on the conservation and preservation of archives? At what level? Not Available There are initiatives for the conservation and preservation of archives that are implemented in an isolated manner by some areas of government There is a published Archives Law, of a transversal nature, however, it does not contemplate aspects of digitization or historical preservation. There is a published Archives Law, of a transversal nature, that considers aspects of digital preservation of current and historical archives.
Recommendations for raising the level of maturity to MEDIUM Best Practices
  1. Form a group of experts representing the government, civil society and the private sector to analyze the current government legislation regarding the conservation and preservation of archives in order to assess its scalability and improvement.
3.6 Is there a national or local policy or regulatory instrument on Information and Communication Technologies (ICTs) that includes cybersecurity and/or data protection issues?
Condition Null Low Medium High
3.6 Is there a national or local policy or regulatory instrument on Information and Communication Technologies (ICTs) that includes cybersecurity and/or data protection issues? Not Available There is an objective of the Development Plan or other national or local planning instrument related to the regulation of Information and Communication Technologies There is a published Law that regulates ICTs, however, cybersecurity and/or data protection issues are addressed through other non-regulatory instruments that complement it. There is a published Law that regulates ICTs, and that includes issues of cybersecurity and/or data protection, among others.
Recommendations for raising the level of maturity to MEDIUM Best Practices
  1. Carry out a diagnosis of cybersecurity in the country or local government in order to find areas of opportunity for its updating or improvement. Consider the current legislation on ICTs, telecommunications, data protection and others that are linked. This diagnosis can be started through roundtable discussions with representatives and specialists from all sectors.
  2. Take into account the diagnosis for the official data classification that is established, and for the corresponding documentation of the national or local data inventory.
3.7 Are there regulations or transversal guidelines on data management that integrate elements of governance, interoperability and quality?
Condition Null Low Medium High
3.7 Are there regulations or transversal guidelines on data management that integrate elements of governance, interoperability and quality? Not Available Under construction There is a normative instrument that integrates elements of governance, interoperability, and quality of internal information systems, which is implemented progressively. There is a normative instrument that integrates elements of governance, interoperability, and quality of internal and external information systems, and that applies in a transversal way to all areas.
Recommendations for raising the level of maturity to MEDIUM Best Practices
  1. Develop a strategy for the exchange of experiences and good practices between public servants and users outside the government to identify actions that promote interoperability in services and systems.
  2. Include training in strategy topics on how to ensure the interoperability of information systems, as well as how to increase the quality of the data generated by the government.
3.8 At what level are data, digital government, ICT, archives, competition, copyright, and other related policies linked?
Condition Null Low Medium High
3.8 At what level are data, digital government, ICT, archives, competition, copyright, and other related policies linked? Not Available There is a mapping of actors and those responsible for these policies, however, the level of communication and linkage is low. There is a mapping of actors and those responsible for these policies and calls or work meetings are organized sporadically. There is a constant dialogue (monthly/bimonthly meetings) with those responsible for these policies to coordinate and align actions.
Recommendations for raising the level of maturity to MEDIUM Best Practices
  1. Carry out an analysis of the language and concepts used in the laws and normative instruments that are sought to align with the objective of establishing a common narrative that reduces discretion in the application of the norms.
  2. Create a directory of institutions and contact points regarding each type of regulation in order to establish a continuous communication channel in the event of updating or application of any policy or regulation.
  • Not available
3.9 Is there a policy or regulatory instrument on the digital economy that addresses issues of data transfer between the public and private sectors, and across borders?
Condition Null Low Medium High
3.9 Is there a policy or regulatory instrument on the digital economy that addresses issues of data transfer between the public and private sectors, and across borders? Not Available Exploratory stage or as an objective of the Development Plan. The transfer of data between sectors and across borders is regulated through different instruments. Specific legal mandate published related to the transfer of data between sectors and across borders.
Recommendations for raising the level of maturity to MEDIUM Best Practices
  1. Form a group of experts representing the government, civil society and the private sector to analyze the current government legislation regarding the digital economy in order to assess its scalability and improvement.

4. Organizational structure and institutional responsibilities

It refers to the existence of an office or team with attributions and experience to design and implement data policies in coordination with other government areas. We also refer to the existing roles within each Ministry/Institution with responsibilities and knowledge in data management.

4.1 Is there a multidisciplinary team or area within the government in charge of the design, implementation and evaluation of a data strategy?
Condition Null Low Medium High
4.1 Is there a multidisciplinary team or area within the government in charge of the design, implementation and evaluation of a data strategy?my that addresses issues of data transfer between the public and private sectors, and across borders? Not Available There are some people who are champions or referents in different areas of government who promote the use of data in an uncoordinated manner. There is an area responsible for digital government/innovation/ICT policies or other related ones whose initiatives include data strategy. There is a multidisciplinary team or specific area within the organizational structure of the government, in charge of the design, implementation and evaluation of the data strategy, with attributions and budget to execute its objectives.
Recommendations for raising the level of maturity to MEDIUM Best Practices
  1. Write the job profiles for the ideal multidisciplinary team that is in charge of the design, implementation and monitoring of the data strategy (eg experts in public policies, public administration, economics, data engineering, data scientists, programmers, etc. ).
  2. Carry out a diagnosis together with the legal and administrative areas to evaluate the creation of an executing area of the data strategy with a formal structure within the government organization chart, which has its own powers as well as an assigned budget to fulfill its functions.
4.2 Is there a technical team (engineers, programmers, data scientists, etc.) within the government in charge of advising on the implementation of the data strategy?
Condition Null Low Medium High
4.2 Is there a technical team (engineers, programmers, data scientists, etc.) within the government in charge of advising on the implementation of the data strategy? Not Available There are experts in the ICT areas of each institution, but they do not work in a coordinated manner. There is a specialized group within an area related to data/ICTs that provides occasional support. There is a specialized group coordinated by the National Data Leader with a budget to provide the necessary technical advice to all government areas.
Recommendations for raising the level of maturity to MEDIUM Best Practices
  1. Create a technical support team made up of experts in: data science, computer science, mathematics, software programming and development, public policies, among others to be determined. This team will be responsible for resolving technical questions from other areas during the implementation of the data strategy or the development of data-based solutions. It is recommended that this team conform to existing profiles in the current national or local government structure.
4.3 Is there a list of the people in charge of strategic data management in government institutions? Or the identification of "champions or referents" in their use?
Condition Null Low Medium High
4.3 Is there a list of the people in charge of strategic data management in government institutions? Or the identification of "champions or referents" in their use? Not Available Some people/areas are known to handle data or have implemented successful initiatives. There is knowledge of these people or areas and some work sessions have been organized. Work is done in coordination with these areas or people on data use initiatives.
Recommendations for raising the level of maturity to MEDIUM Best Practices
  1. Create a directory with points of contact or those responsible for data management within each institution. It is recommended to identify these people with an official role such as "Data Manager" or "Data Administrator" in order to establish a direct and constant communication channel during the implementation of the data strategy.
4.4 Is there a list of initiatives within the government that use strategic data as input for a product or service?
Condition Null Low Medium High
4.4 Is there a list of initiatives within the government that use strategic data as input for a product or service? Not Available Under development There is knowledge of the initiatives and work with some managers to understand the data they use. There is a register/directory of data initiatives that is constantly updated, as well as communication with those responsible and the data they use.
Recommendations for raising the level of maturity to MEDIUM Best Practices
  1. From condition 4.3, carry out a mapping and directory of the initiatives within the government that use data as the main input in a product or service. It is recommended that this directory be made public along with information documenting what data is used, how it is used, and the problem it is intended to solve.
4.5 Is there an inter-institutional coordination mechanism where objectives, competencies and follow-up actions are established for a data strategy?
Condition Null Low Medium High
4.5 Is there an inter-institutional coordination mechanism where objectives, competencies and follow-up actions are established for a data strategy? Not Available Under development There is a non-institutionalized mechanism made up of representatives of different public institutions. There is an institutionalized coordination mechanism with representatives of different public institutions.
Recommendations for raising the level of maturity to MEDIUM Best Practices
  1. Create an inter-institutional mechanism between the team in charge of implementing the data strategy and the "Data Managers" of all the institutions. This mechanism will serve to communicate the objectives to be achieved and the actions to be implemented by the government in terms of data management, use and transfer.

5. Data: Collection, Use, Storage and Distribution

It refers to all data assets that the government has and its life cycle. The existence of a general data catalog/inventory, official classification of data in the country or repository with data already available for use and reuse.

5.1 Is there a national data inventory that integrates all types of data that the government generates? Does this inventory contain documented metadata according to any standard?
Condition Null Low Medium High
5.1 Is there a national data inventory that integrates all types of data that the government generates? Does this inventory contain documented metadata according to any standard? Not Available Under development There is a list within each institution with all the data generated. Or there is a national or local inventory with some metadata. There is a national or local inventory of the data available to the government, together with the corresponding metadata according to a standard. (Ex. DCAT Standard).
Recommendations for raising the level of maturity to MEDIUM Best Practices
  1. Appoint a person in charge per institution who serves as a contact point to carry out a data inventory with the metadata established by the corresponding standard. These data are those derived from financial, statistical, administrative, transactional, research and other activities. Those data that for legal or security reasons cannot be published or require special treatment for their transfer must be included.
5.2 Is there an official categorization of government data types? (Personal, Open, Public, Sensitive, etc)
Condition Null Low Medium High
5.2 Is there an official categorization of government data types? (Personal, Open, Public, Sensitive, etc) Not Available The basic classification is used in each ministry but it is not institutionalized. Work is being done on a classification of the data available to the government, however, it is not institutionalized. There is a national or local classification of the data generated by the government and it is found within a legal or planning instrument.
Recommendations for raising the level of maturity to MEDIUM Best Practices
  1. Establish an official classification for the national or local government. Take into account those data that by Law must be classified in a certain way (eg Sensitive or National Security), as well as the level of protection that each data resource should have.
5.3 Is there an identification of the most important or strategic data used in the design of public policies or for decision-making?
Condition Null Low Medium High
5.3 Is there an identification of the most important or strategic data used in the design of public policies or for decision-making? Not Available A diagnosis is being developed. There is a list or document that lists the most important or strategic data, however, it is not updated. It has a list or document that lists the most important or strategic data and is updated regularly.
Recommendations for raising the level of maturity to MEDIUM Best Practices
  1. Initiate an exercise to identify the most relevant data according to its demand/use. This exercise can be carried out through internal/public consultations with data generators and users. The collected information can be part of the metadata included in the national data inventory (See Condition 5.1).
5.4 Is the degree of digitization of the most strategic government data known? (Eg. risk areas, location of schools, cadastre, etc.)
Condition Null Low Medium High
5.4 Is the degree of digitization of the most strategic government data known? (Eg. risk areas, location of schools, cadastre, etc.) Not Available A diagnosis is being developed. There is an outdated diagnosis. An updated diagnosis is available.
Recommendations for raising the level of maturity to MEDIUM Best Practices
  1. Based on the data inventory, as well as their official classification (Conditions 5.1 and 5.2), start a coordination strategy with the "Data Administrators" within each institution to find out how many of these are generated or are available
  • Not available
5.5 If there is a national data inventory, does it include public records and information systems?
Condition Null Low Medium High
5.5 If there is a national data inventory, does it include public records and information systems? Not Available Inventory is under development. The national or local inventory includes information from public records and information systems that the government has, however, it is not up to date. The national or local inventory includes updated information from public records and information systems that the government owns.
Recommendations for raising the level of maturity to MEDIUM Best Practices
  1. Register the information systems and public registries within the national or local inventory, as well as create a public catalog aimed at users, which includes the minimum metadata related to its description, responsible institution, types of data it contains, licenses for use, etc.
5.6 Are there guidelines for the use of data standards or technical specifications in their generation, storage and exchange?
Condition Null Low Medium High
5.6 Are there guidelines for the use of data standards or technical specifications in their generation, storage and exchange? Not Available Some good practices related to data management have been implemented (cleaning, formats, metadata, etc.) Data standards have been implemented within some government areas, but not across the board. There is an area in charge of generating data standards, and monitoring their compliance across the government. The adoption of international standards is also promoted.
Recommendations for raising the level of maturity to MEDIUM Best Practices
  1. Make a list of requirements and/or minimum conditions to be met at each stage of the data life cycle (generation, processing, storage, exchange, use and analysis, and archiving and preservation) and identify those international standards that can be adopted for each of them.
  2. In cases where there is no standard, it is recommended that a group of experts and data users be formed to determine the best practices that lead to the creation of an internal standard.
5.7 Are there established procedures for the management, treatment and ethical use of data?
Condition Null Low Medium High
5.7 Are there established procedures for the management, treatment and ethical use of data? Not Available Training has been given within the government on the subject of ethics in data processing, however, there is no established procedure that is mandatory in all areas that manage data. Guidelines are being developed with specific processes that must be addressed by all government areas that manage data. There are guidelines that dictate specific processes to ensure the management, treatment and ethical use of data. These take into account international recommendations or standards.
Recommendations for raising the level of maturity to MEDIUM Best Practices
  1. Include in the training strategy the ethical use of data throughout its life cycle.
  2. Form a group of experts and representatives of civil society and/or academia that advise, monitor, and provide recommendations to ensure the ethical use of data within the government.
5.8 Are there documented cases of data use for decision making in the design, implementation and evaluation of public policies?
Condition Null Low Medium High
5.8 Are there documented cases of data use for decision making in the design, implementation and evaluation of public policies? Not Available Some cases are known but have not been documented. There are programs or tools (control boards, information systems, others) that have been developed uncoordinated to inform decision-making within the government. Some exercises have been documented. There is a strategy promoted by the national or local government for the use of data in the process of designing, implementing and evaluating public policies.
Recommendations for raising the level of maturity to MEDIUM Best Practices
  1. Include in the training strategy topics how to use data for decision-making, and within the public policy cycle.
  2. Design a methodology that helps policymakers to detect and document those processes in which data is used as an input for decision-making.
5.9 Are there studies or evaluations to determine the economic value of government databases? (Market studies, cost/benefit, impact measurement)
Condition Null Low Medium High
5.9 Are there studies or evaluations to determine the economic value of government databases? (Market studies, cost/benefit, impact measurement) Not Available Market prices are known for some data generated by companies or actors outside of the government. However, no exercise has been conducted to assess government data. Some studies have been carried out or are intended to be carried out to find out the economic value of some strategic government data (statistical, geospatial, others). There is a methodology to determine the potential economic value of some government data. This methodology has been applied to measure the value of some government data.
Recommendations for raising the level of maturity to MEDIUM Best Practices
  1. Identify the most used data sets or those that can be considered strategic for social/economic development, in order to focus valuation efforts on that data set.
  2. Analyze methodologies used to measure the value of data in other governments and identify the one that may be more feasible to implement in the national or local government.

6. Capacity building

It refers to the existence of training programs for public servants related to the data life cycle, types of data, standards, data analysis, etc. Links with the academic sector or other organizations to provide these services inside and outside the government.

6.1 Have training courses been taken for public servants on issues of data management and use?
Condition Null Low Medium High
6.1 Have training courses been taken for public servants on issues of data management and use? Not Available Some people have attended to events or conferences on the subject as listeners. Some people or areas have taken courses, classes, and certifications on the subject. There is an overall strategy for building and strengthening capacities within the government related to data management and use. This strategy includes the publication or dissemination of teaching materials.
Recommendations for raising the level of maturity to MEDIUM Best Practices
  1. Make a list of curricula (topics and subtopics) specialized for people involved in the data life cycle, from decision makers to people involved in their management.
  2. Based on the list, identify those courses, materials or other tools developed by educational institutions or international organizations that can be promoted within the national or local government.
  3. Design a strategy where the objectives of the data strategy intersect with the training needs of the team in charge of its implementation.
6.2 Is there a government body or area in charge of training public servants? Does it include topics on data management and use?
Condition Null Low Medium High
6.2 Is there a government body or area in charge of training public servants? Does it include topics on data management and use? Not Available There are isolated trainings related to data management and use promoted by each government area. There is a government agency or area in charge of training public servants, however, the training offer related to data issues is little or insufficient. There is a government body or area in charge of training public servants with an axis dedicated to skills and abilities in data management and use.
Recommendations for raising the level of maturity to MEDIUM Best Practices
  1. Based on the recommendations of Condition 6.1, establish a communication channel with the area or agency in charge of training public servants in the government to align the training needs of the team in charge of the data strategy with the offer provided by it.
6.3 Are there communities of practice identified within the government that exchange experiences regarding the management and use of data?
Condition Null Low Medium High
6.3 Are there communities of practice identified within the government that exchange experiences regarding the management and use of data? Not Available Some groups of people within the government are known to use data to solve specific problems and exchange experiences. Work has been done with an internal/external community of practice for the design or implementation of a data project. There is a directory of internal and external communities of practice with whom constant communication is maintained for the exchange of experiences.
Recommendations for raising the level of maturity to MEDIUM Best Practices
  1. Based on Condition 4.3, once the areas and/or people in charge of data management have been identified, as well as the most relevant initiatives in their use, it is recommended to hold recurring sessions to exchange experiences and good practices. . These sessions can have specific themes or be focused on a sector (eg Health, Transportation, Housing, etc.).

7. User demand and community of practice

It refers to the existence of a mapping of active users and data needs outside the government. Institutionalized mechanisms for permanent dialogue with actors from civil society, industry. etc. Technical capabilities of users. Digital interaction between citizens and government.

7.1 Is there a mechanism for dialogue and coordination with civil society, the private sector and academia regarding data projects?
Condition Null Low Medium High
7.1 Is there a mechanism for dialogue and coordination with civil society, the private sector and academia regarding data projects? Not Available Civil society is invited to events and dialogue tables on data projects. Civil society is consulted in the design and implementation of data projects. There is a data advisory council with the voice and vote of civil society.
Recommendations for raising the level of maturity to MEDIUM Best Practices
  1. Based on the identification of the communities of practice inside and outside the government, as well as the private sector actors that use and generate data, establish a mechanism for permanent dialogue with the strategic actors of all sectors that help define objectives, goals and actions of the data strategy.
7.2 Is there a study on the actors (companies/organizations) interested in the development of data products and services, as well as the data they require?
Condition Null Low Medium High
7.2 Is there a study on the actors (companies/organizations) interested in the development of data products and services, as well as the data they require? Not Available Under construction. There is a mapping at a general level, without knowledge of the specific data used. There is a study on the supply of data products and services in the public sector and other sectors with rough estimates of the value of companies.
Recommendations for raising the level of maturity to MEDIUM Best Practices
  1. Carry out a mapping of initiatives, projects, services or products developed by companies or organizations that use government data.
  2. Measure the economic value of the companies or products developed in order to estimate the market value related to data.
7.3 Are there programs/events/pilots to promote the use and exchange of data between public institutions and with actors outside of government?
Condition Null Low Medium High
7.3 Are there programs/events/pilots to promote the use and exchange of data between public institutions and with actors outside of government? Not Available They exist only between public institutions. Some events or pilots have been promoted to promote the use and exchange of data between public institutions and actors outside of government. There is a public strategy to execute programs/events/pilots on a recurring basis and with the aim of increasing the demand for data and strengthening the user community.
Recommendations for raising the level of maturity to MEDIUM Best Practices
  1. Based on the mapping of actors and the community of practice that is identified outside of government, initiate a communication and linkage strategy to promote the use and exchange of data for economic and social development. It is recommended to take as an example the initiatives promoted under the open data agenda such as hackathons, data jams, public challenges and others.
  • Not available
7.4 Is there an incentive strategy or tax benefits for companies or organizations that share and use valuable data?
Condition Null Low Medium High
7.4 Is there an incentive strategy or tax benefits for companies or organizations that share and use valuable data? Not Available A diagnosis of the data market in the country or local government is being developed to understand the number of companies or organizations that use or generate valuable data. There is a social recognition program for organizations or companies that use and share data.(Eg advertising, recognition at public events, interviews). There is a system of tax deductions or credits aimed at promoting investment in issues related to the generation, use and sharing of data that solve public problems or promote economic development. This system is part of the tax law of the country or local government.
Recommendations for raising the level of maturity to MEDIUM Best Practices
  1. Publish the complete and updated legislation on tax incentives and a list with all current incentives that includes the eligibility criteria, the amounts to be granted, and the procedures to be followed by investors to obtain them.
  2. Promote a centralization of the concession and administration of all national tax incentives in the Ministry of Finance or equivalent.
  3. Consult any strategy with representatives of public institutions related to fiscal policy, economic development, entrepreneurship, employment promotion, trade, competition, and others that are related.

8. Technology and data exchange mechanisms

The existence of national ICT policies or strategies that contain the minimum conditions for the storage, security transformation and transfer of data between actors from different sectors.

8.1 Is there a public or private catalog for access and massive consumption (bulk) of data sources through APIs? Are these used only by the government itself or are they open to other actors?
Condition Null Low Medium High
8.1 Is there a public or private catalog for access and massive consumption (bulk) of data sources through APIs? Are these used only by the government itself or are they open to other actors? Not Available There are some APIs that are used for queries and data transfers between public institutions. There are APIs that have been used by actors outside the government for queries and data transfers, however, they are not as well known and the process to access them is not clear. There are APIs open to any public or private actor for consultation and data transfer, accompanied by clear user manuals available online.
Recommendations for raising the level of maturity to MEDIUM Best Practices
  1. Create a directory of the APIs available in government organizations and the use that is given to them (actors that use them, types of data that are consulted, frequency, etc.) to create a catalog of them that can be shared between institutions and potentially between any actor.
  2. Design and implement a documentation and communication strategy to publicize existing government APIs so that they can be used by civil society, academic and industry actors.
8.2 Is there a directory of services or data exchange tools between internal and external government users? Does this directory include manuals and documentation necessary for its use?
Condition Null Low Medium High
8.2 Is there a directory of services or data exchange tools between internal and external government users? Does this directory include manuals and documentation necessary for its use? Not Available Channels and processes are being defined. The channels and processes are defined within the government but not by the user. Defined and has a communication strategy to share with users and promote the use.
Recommendations for raising the level of maturity to MEDIUM Best Practices
  1. Carry out a mapping of the information exchange services that national or local government institutions have, and generate a public directory accompanied by the description of each service.
8.3 Is there a technological sandbox where generators and users can experience data transfer models for specific purposes?
Condition Null Low Medium High
8.3 Is there a technological sandbox where generators and users can experience data transfer models for specific purposes? Not Available The feasibility of developing one is being evaluated. Under development or existing but has only been used within a government agency. There is a technological sandbox in an area of government that has served to transfer data between two or more areas of government. There are discussions to pilot exercises with industry, academia or civil society.
Recommendations for raising the level of maturity to MEDIUM Best Practices
  1. Initiate an awareness and training strategy to understand the benefits and opportunities of test banks (sandboxes) and reduce uncertainty among government technology teams.
8.4 Are there initiatives or pilots on the construction of a data market at the national or local level? Has cross-border data sharing and transfer been considered?
Condition Null Low Medium High
8.4 Are there initiatives or pilots on the construction of a data market at the national or local level? Has cross-border data sharing and transfer been considered? They do not exist or are not registered There are some examples of data exchange between government and companies or civil society but they have not been documented or followed up. A strategy is being developed to define the rules, processes and tools to meet the supply and demand for data between actors inside and outside the government. The proposal for a pilot data market between government actors and other actors (governments, companies, academic institutions) from other countries is being developed.
Recommendations for raising the level of maturity to MEDIUM Best Practices
  1. Establish an expert group to analyse the linkage between data protection, information security, data ethics and other legal aspects, as well as those technological requirements that together enable a data market.
  2. Start data exchange pilots between government institutions and private or social actors using a regulatory and technological sandbox for testing.

#data | Public Digital & BID